2026 Annual Meeting Minutes
CANONGATE VILLAGE HOMEOWNERS ASSOCIATION
ANNUAL MEETING MINUTES
Tuesday, April 21, 2026
REGISTRATION – 6:30
WELCOME – 7:00 PM
Jack Cunningham, HOA President, welcomed members to the yearly meeting.
Quorum Verification & Meeting Called to Order
Introduction of Current 2023-2024 Board Members in Attendance
Jack Cunningham, President Area 4 Rep
Andy Gaydon, Treasurer, Area 2 Rep
Sheila Blanton, Secretary, At Large
Karl McPherson, Area 3 Rep
Joe Gill, Area 1 Rep
Meggie Powell, At Large (not present)
Sarah Gillis, At Large
Additions to the Agenda by Members
A member requested that a discussion on the AT & T fiber optics be added.
BUSINESS
Approval of the Minutes from the April 15, 2025, Annual Meeting
Motion: Approve minutes as published on the Cannongate Website
Discussion: Question asked if there were any adjustments to the minutes. None presented by membership
Vote: 2025 Annual Meeting Minutes Approved unanimously
Lake/Damn Report
Covenant Violations
There continues to be covenant violations with trailers, yard upkeep, parking cars in the road and completing exterior projects without approval from the Architectural Control Committee (ACC).
The HOA has been fortunate that when a member has been notified of a covenant violation, they have worked with the Board to bring their home back into compliance. To date, no fines have been necessary.
Reminder was made about the 25-mph speed limit throughout the subdivision. It was suggested that members report speeding to Coweta County Law Enforcement.
Repeated violations can move directly to the fining process so please continue to follow the Covenants. It was suggested that a review of the covenants be made and clarified. The Board will address this as a future project.
Please remember that no dumping by homeowners or lawn service companies is allowed. The drainage areas are not for yard waste.
Website: The website is being updated. Board Member, Meggie Powell, is in charge of this project. Please contact her with any thoughts.
New Financial Software
The Board decided to end the relationship with the HomeLink management company which became effecting January 31 2026. The Board is bringing the management of the subdivision back in house, using a software called Pay HOA. This is a robust software that can receive and pay bills, collect Assessment fees, etc. This system does require members to sign up to make it fully usable for members. All homeowners were sent a letter requesting sign-up and instructions. The Board is hopeful that all members will sign up. Payment of yearly Assessment fees may be paid online with information to be found on the PayHOA website. If are questions or need help, please contact Treasurer, Andy Gaydon. This is saving the membership approximately $4,000 a year.
Financial Expenditure Statement for 2025
The President reviewed the 2025 expenditures. He noted that some of the projected budget amounts increased due to higher interest rates being paid on investments.
There were also increases in the amount projected to spend. The Budget was sent to all homeowners in the Annual Meeting Notice.
Jack Cunningham, President, reviewed the 2026 Proposed Budget. .
Motion: Approve 2026 Budget. Motion was seconded.
Discussion: None
Vote: Unanimous to approve.
AT & T Fiber
A member presented information concerning the speed provided for internet connectivity using AT & T fiber optics. For some reason the company decided to skip Canongate Village Subdivision. The member volunteered to put information together. Once received, the Board will review at an upcoming meeting.
Addition to the Architectural Control Committee
Conner Hogan volunteered to become a member of the committee. Sharon Kadlick, Chairman, will meet with Mr. Hogan to explain the working of the committee. The Board appreciates Mr. Hogan’s willingness to work with this committee.
NOMINATION and ELECTION OF BOARD MEMBERS
Current Officers and Positions
Area Rep (2 yr term) Incumbent Term Exp
1 Joe Gill April 2026 (Expires; willing to serve another 2-year term)
2 Andy Gaydon (Treasurer) April 2026 (Expires; willing to serve another 2-year term)
3 Karl McPherson April 2027
4 Jack Cunningham (President) April 2027
At Large (1 yr term) Incumbent Term Expires
1 Sheila Blanton (Secretary) April 2026 (Expires; willing to serve Approved another 1-year term)
2 Meggie Powell April 2026 (Expires; willing to serve another 1-year term)
3 Sarah Gillis April 2026 (Expires; willing to Approved serve another 1-year term)
Nominations and Election
Joe Gill Area 1 Remain for another 2 years (Term ending 2028)
Motion: Elect Joe Gill to Area 1 Rep
Discussion: None
Vote: Unanimous
Elected: Position serves until 2026 (Filling a 2-year position with 1-year remaining)
Andy Gaydon Area 2 Continue for another 2 years (Term ending 2028)
Motion: Elect Andy Gaydon as Area 2 Representative
Discussion: None
Vote: Unanimous
Elected: Position serves 2025-2027 (2-year position)
Sheila Blanton: Continue as At- Large (1-year position through 2027)
Motion: Elect Sheila Blanton as At-Large
Discussion: None
Vote: Unanimous
Elected: Position serves 2025 (1-year-position)
Meggie Powell Continue as At Large (1-year position through 2027)
Motion: Elect Meggie Powell for At-Large Position (1-year)
2nd made
Discussion: No other nominations
Vote: Unanimous
Elected: Position serves 2025 (1-year position)
Nominated: Sarah Gillis Continue as At Large (1 year position through 2027)
Motion: Nominate and elect Sarah Gillis for At-Large Position (1-year)
2nd made
Discussion: No other nominations
Vote: Unanimous
Elected: Position serves 2025 (1-year position)
Public Comment
None
Adjournment
Motion: Motion to adjourn Second made
Discussion: None
Vote: Unanimous
Meeting adjourned at 8:08 P.M.
ANNUAL MEETING MINUTES
Tuesday, April 21, 2026
REGISTRATION – 6:30
WELCOME – 7:00 PM
Jack Cunningham, HOA President, welcomed members to the yearly meeting.
Quorum Verification & Meeting Called to Order
- Sheila Blanton, Secretary, certified that a quorum had been met with 21 members physically present and 3 proxies submitted timely for a total of 24 members. Twenty members were required to meet the quorum.
- Meeting called to order by President, Jack Cunningham.
Introduction of Current 2023-2024 Board Members in Attendance
Jack Cunningham, President Area 4 Rep
Andy Gaydon, Treasurer, Area 2 Rep
Sheila Blanton, Secretary, At Large
Karl McPherson, Area 3 Rep
Joe Gill, Area 1 Rep
Meggie Powell, At Large (not present)
Sarah Gillis, At Large
Additions to the Agenda by Members
A member requested that a discussion on the AT & T fiber optics be added.
BUSINESS
Approval of the Minutes from the April 15, 2025, Annual Meeting
Motion: Approve minutes as published on the Cannongate Website
Discussion: Question asked if there were any adjustments to the minutes. None presented by membership
Vote: 2025 Annual Meeting Minutes Approved unanimously
Lake/Damn Report
- Restocking and fertilization of the lake continues yearly. There are large fish in the lake. The Board asks that those who fish take the caught fish out of the lake and not return them to the water. This will help with overpopulation of the fish and grow larger fish. The lake management company, Applied Aquatics, added blue gill and will be completing a bass harvest in the coming week. This will help to increase the size of the current bass population.
- There have been ongoing conversations with the GA Dept of Transportation concerning their roll with mitigating run off into the lake. Board member, Karl McPherson shared photos of runoff from the interstate that ends up in our lake. Sometime after July 1 (beginning of State fiscal year) GDOT is going to riprap the concrete area and reinforce existing riprap. The Board will be looking into replacing riprap areas within the subdivision this summer. The Board is hopeful that these actions will lower the amount of sediment and trash running into the lake. Once the GDOT project is completed the Board will begin to look at dredging the lake. GDOT will also be replacing the fencing borders that were destroyed with the tree removal project. These fences will also help to keep trash out of the lake.
- A member, Glenda McCool, asked if the trails on Canongate Road might help with the maintenance. The trails are maintained by a Foundation. Board Member Karl McPherson will talk with the Foundation. The member applauded the Board for moving forward to get GDOT to help for the future preservation of the lake.
- A member, Harriet Keith, brought forward that the Chattahoochee River Keeper uses trash traps to keep the rivers clean. She has contact for them. Karl McPherson will explore this option.
- A member, Randy Blanton, asked that members try to keep leaves and other materials out of the drainage culverts as this could also help.
Covenant Violations
There continues to be covenant violations with trailers, yard upkeep, parking cars in the road and completing exterior projects without approval from the Architectural Control Committee (ACC).
The HOA has been fortunate that when a member has been notified of a covenant violation, they have worked with the Board to bring their home back into compliance. To date, no fines have been necessary.
Reminder was made about the 25-mph speed limit throughout the subdivision. It was suggested that members report speeding to Coweta County Law Enforcement.
Repeated violations can move directly to the fining process so please continue to follow the Covenants. It was suggested that a review of the covenants be made and clarified. The Board will address this as a future project.
Please remember that no dumping by homeowners or lawn service companies is allowed. The drainage areas are not for yard waste.
Website: The website is being updated. Board Member, Meggie Powell, is in charge of this project. Please contact her with any thoughts.
New Financial Software
The Board decided to end the relationship with the HomeLink management company which became effecting January 31 2026. The Board is bringing the management of the subdivision back in house, using a software called Pay HOA. This is a robust software that can receive and pay bills, collect Assessment fees, etc. This system does require members to sign up to make it fully usable for members. All homeowners were sent a letter requesting sign-up and instructions. The Board is hopeful that all members will sign up. Payment of yearly Assessment fees may be paid online with information to be found on the PayHOA website. If are questions or need help, please contact Treasurer, Andy Gaydon. This is saving the membership approximately $4,000 a year.
Financial Expenditure Statement for 2025
The President reviewed the 2025 expenditures. He noted that some of the projected budget amounts increased due to higher interest rates being paid on investments.
There were also increases in the amount projected to spend. The Budget was sent to all homeowners in the Annual Meeting Notice.
Jack Cunningham, President, reviewed the 2026 Proposed Budget. .
Motion: Approve 2026 Budget. Motion was seconded.
Discussion: None
Vote: Unanimous to approve.
AT & T Fiber
A member presented information concerning the speed provided for internet connectivity using AT & T fiber optics. For some reason the company decided to skip Canongate Village Subdivision. The member volunteered to put information together. Once received, the Board will review at an upcoming meeting.
Addition to the Architectural Control Committee
Conner Hogan volunteered to become a member of the committee. Sharon Kadlick, Chairman, will meet with Mr. Hogan to explain the working of the committee. The Board appreciates Mr. Hogan’s willingness to work with this committee.
NOMINATION and ELECTION OF BOARD MEMBERS
Current Officers and Positions
Area Rep (2 yr term) Incumbent Term Exp
1 Joe Gill April 2026 (Expires; willing to serve another 2-year term)
2 Andy Gaydon (Treasurer) April 2026 (Expires; willing to serve another 2-year term)
3 Karl McPherson April 2027
4 Jack Cunningham (President) April 2027
At Large (1 yr term) Incumbent Term Expires
1 Sheila Blanton (Secretary) April 2026 (Expires; willing to serve Approved another 1-year term)
2 Meggie Powell April 2026 (Expires; willing to serve another 1-year term)
3 Sarah Gillis April 2026 (Expires; willing to Approved serve another 1-year term)
Nominations and Election
Joe Gill Area 1 Remain for another 2 years (Term ending 2028)
Motion: Elect Joe Gill to Area 1 Rep
Discussion: None
Vote: Unanimous
Elected: Position serves until 2026 (Filling a 2-year position with 1-year remaining)
Andy Gaydon Area 2 Continue for another 2 years (Term ending 2028)
Motion: Elect Andy Gaydon as Area 2 Representative
Discussion: None
Vote: Unanimous
Elected: Position serves 2025-2027 (2-year position)
Sheila Blanton: Continue as At- Large (1-year position through 2027)
Motion: Elect Sheila Blanton as At-Large
Discussion: None
Vote: Unanimous
Elected: Position serves 2025 (1-year-position)
Meggie Powell Continue as At Large (1-year position through 2027)
Motion: Elect Meggie Powell for At-Large Position (1-year)
2nd made
Discussion: No other nominations
Vote: Unanimous
Elected: Position serves 2025 (1-year position)
Nominated: Sarah Gillis Continue as At Large (1 year position through 2027)
Motion: Nominate and elect Sarah Gillis for At-Large Position (1-year)
2nd made
Discussion: No other nominations
Vote: Unanimous
Elected: Position serves 2025 (1-year position)
Public Comment
None
Adjournment
Motion: Motion to adjourn Second made
Discussion: None
Vote: Unanimous
Meeting adjourned at 8:08 P.M.